Covington FFA Booster Club

Constitution and Bylaws

Constitution and Bylaws

     Article I     Name:

    Covington FFA Booster Club

  Article II    Objectives:

         1.      To support and promote the FFA organization, FFA activities, and agricultural education on local and higher levels.

         2.       To maintain the local Covington Show y supervising the operation of the show and auction.

         3.       To raise money in order to assist FFA Booster Club members in the selling of their projects at the county show.

         4.       To provide scholarships for graduating senior booster club members to assist them in their future goals.

         5.       This organization is organized exclusively for charitable, religious, educational and or scientific purposes under section           501c (3) of the Internal Revenue Code.

Article III    Membership:

1.       Membership shall be open to any parent of family member of past or present FFA members.  Youth members must be in the 3^rd grade or above.

2.       Businesses or outside individuals may also be members in the club.

3.       At the first meeting of the year, the members in attendance are allowed to vote upon paying the one dollar a year for dues.

4.       Membership being at the 1^st meeting after by law changes.

5.       Members, or at least one representative for the member, are required to attend at least 3 meetings per year to maintain an active membership status.

Article V Officers:

1.       The elected offices shall serve a term of one year.

2.        The elected officers shall constitute the executive board of directors.  It shall be the duty of this board to advise and make recommendations to the general membership with respect to the activities and business of the organization.

3.        Officers missing 3 unexcused general meetings or executive meetings may be removed from office and another election will be held to fill the position, as determined by the Ag advisor.

4.       The elected officers shall be:

A.      President

B.      Vice-President

C.      Secretary

D.     Treasurer

E.      Reporter

F.      Advisor(s)

5.      Duties of the officers:

A.      President

1.      Served as the official representative of the club.

2.      Set the agenda

3.      Preside over the meetings

4.      Coordinate with other officers to ensure that materials for the concession stand have been purchased.

B.      Vice-President

1.      Serve as the chairman in the absence of the president.

2.      In charge of all committees.

3.      Calculate and give a report at each meeting about how many points the members have earned.

4.      Keep a complete list of members.

5.      In charge of acquiring volunteers for the concession stands for the club.

6.      Coordinate with other officers to ensure that materials for the concession stand have been purchased.

C.      Secretary:

1.      Prepare and present the minutes at each meeting.

2.      Mail out newsletters before all meetings.

3.      Coordinate with other officers to ensure that materials for the concession stand have been purchased.

D.     Treasurer:

1.      Receive record and deposit club’s funds weekly.

2.      Present a monthly treasurer’s report.

3.      Tabulate and complete tax donation forms and mail them to those that have donated by January 31^st.

4.      Coordinate with a designated tax professional to file tax forms with the IRS.

5.      Coordinate with other officers to ensure that materials for the concession stand have been purchased.

E.      Reporter

1.      Release news and information to social media and website.

2.      Coordinate with students and send thank you letters and other correspondence.

3.      Keep the web page up to date at all times.

4.      Post all posters and flyers to advertise our different fund raisers.

5.      Coordinate with other officers to ensure that materials for the concession stand have been purchased

F.      Advisor(s):

1.      Serve as a representative of the school and club.

Article VI   Location of Offices:

         1.      The principle office of the organization shall be the Agricultural Sciences Department at Covington High School.

Article VII Meetings:

         1.      Meetings will be held at least 6 times a year.  The president will set dates and locations.

         2.      A quorum shall be declared when a minimum of three officers are present at any regular or called meeting.

Article VIII Check Signatures:

         1.      The treasurer and/or president shall sign checks.

Article IX Amendments:

          1.      These bylaws may be altered, amended, or repealed by a majority vote and/or approval of the board of directors once a year, at the February meeting.

Article X Dues:

          1.      The membership dues have been amended to be effective beginning the 1^st organizational meeting after the bylaw changes and ending at that same time the following year.

          2.      Points will not accumulate until dues are paid.

          3.      The dues for the voting membership are currently set at one dollar per member.  An individual who pays their dues must wait until next meeting to be a voting member.

Article XI Concession Stands:

          1.      All officers are in charge of running the concession stand.

          2.      An officer will be designated before each game to be in charge of the concession stand for the night.

          3.      At the end of each game, the designated officer will take inventory and inform other officers of what is needed for the next game.  The inventory sheet will then be given to the person who is in charge of purchasing items for the next game.

         4.      The Board will set the prices for the concession stand.

         5.      For safety reasons, no students will be allowed in the grill or fryer area.

         6.      Officers have the right to deny access to the concession stand area as deemed necessary.

          7.      All items must be paid for at the time of purchase.  No tabs are allowed.

          8.      Any child under the age of 12 years old must be accompanied by a parent at all times.  No children under third grade or are not members of the FFA Booster Club are not allowed in concession stand.

          9.       11 quarters must be worked by active members at football games as a requirement for the FFA Booster club.

Article XII Scholarships:

          1.      Only graduating CISD seniors may apply.

          2.      Applicants must be a current paid member of the Covington FFA Booster Club.

          3.      Applicants must have earned their necessary points, met the meeting requirements, and work required concession stand quarters prior to the January meeting deadline.

         4.      Applicants must exhibit a project at the county show unless a hardship has been approven.

         5.      The Booster Club will award a maximum of 2 scholarships per year with amounts dependent on available funds.

         6.      Funds will be split into two installments for use in the students first two consecutive semesters

         7.      All documents required for payment must be turned into the Booster Club President or its advisor two weeks prior to the first day of fall classes.

         8.      All second installment documents, proof of enrollment and transcripts must be turned in prior to January 15^th for all spring semester classes.

Article XIII County Show:

          1.      Funding is available for current and paid members only.

          2.      The FFA Booster Club bids on projects entered into the Hill County sale from livestock.

          3.      Members are only eligible for funding on one project per year.